Transform Your Practice with Best Healthcare Virtual Assistants
The best healthcare virtual assistants your practice needs, NDA-signed, HIPAA-aware, and ready to transform your administrative operations from day one.
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Best Healthcare Virtual Assistants for Medical Professionals & Practices
Manage Physician EMR
Enter patient data into the practice’s electronic medical record, ensuring accurate, and up-to-date patient records.
Handle Billing and Coding
Verify & process insurance information, prepare and send invoices or payment claims.
Manage Appointments
Handle consultations & upcoming patient appointments, coordinate rescheduling or cancellations.
Prepare Patient Records
Prepare medical record documentation as dictated by the physician & proof-read reports for accuracy.
Healthcare Coordination
Arrange the sending of medical records to different parties as directed by the physician.
Physician Correspondence
Draft referrals or endorsements to other physicians as advised.
General Administration
Perform light bookkeeping, inbox management, secondary research, and other support tasks.
Healthcare Practice Marketing
Create & proofread promotional or informational materials for digital & in-person marketing efforts.
Best Healthcare Virtual Assistants is a Managed Remote Talent Experience
Hiring the best healthcare virtual assistants costs up to 80% less than bringing on full-time in-house medical administrative staff.
Get the same professional healthcare support faster and at a fraction of the traditional cost — without compromising on patient care quality or practice efficiency.
Our best healthcare virtual assistants work exclusively for your practice — no sharing with other healthcare providers, no divided attention or focus.
You get a fully committed medical administrative professional who learns your workflows, understands your practice needs, and supports your team every single day.
Every best healthcare virtual assistants plan includes a free dedicated Customer Success Manager assigned specifically to your medical practice at no extra cost.
They monitor your assistant's performance, handle any concerns instantly, and make sure your healthcare administrative operations run smoothly and efficiently always.
Manage your best healthcare virtual assistants effortlessly through our powerful and easy-to-use dedicated Workspace App.
Assign tasks, track progress, share patient documentation guidelines, and stay in complete control of your practice operations — all from one simple organized platform.
Our best healthcare virtual assistants are continuously monitored and evaluated to ensure every task meets the highest standards of accuracy and healthcare compliance.
We handle all the supervision and quality checks — so your practice administration stays error-free, HIPAA-aware, and consistently delivering reliable support every single day.
Pricing for Best Healthcare Virtual Assistants
The Best Healthcare Virtual Assistants is our most popular plan and is designed to enhance personnel and team productivity.
Need Help?
Part Time
- 80 Hours per month
- Dedicated Assistant
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Top Virtual Assistant Workspace App
- Your timezone - Any hours you want
- Share with colleagues
- Unlimited file sharing/storage
Full Time
- 160 Hours per month
- Dedicated Assistant
- Free replacement
- Customer Success Manager
- Rigorous quality control and supervision
- Top Virtual Assistant Workspace App
- Your timezone - Any hours you want
- Share with colleagues
- Unlimited file sharing/storage
Do you need specialization, end-to-end teams, bilingual options?
Top Virtual Assistant Workspace App to Help You Manage Your Work and Team
All clients receive access to the Top Virtual Assistant app – a specialized app, perfected using our years of experience managing remote teams.
1
Assign Tasks and Track Progress
Manage tasks and track progress through our built-in ‘Tasks’ tool.
Communicate with Top Virtual Assistant
2
Ensure your assistant is on the same page with modern chat capabilities, centered around productivity, and perfected by our years of experience managing remote talent.
Create Training and Process Videos with Wink Screen Recorder
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Wink is Top Virtual Assistant’s free screen recording app to help you record processes and training materials for your assistant for anyone else!). It’s similar to Loom, but without any limits.
No installation required, just click “Start Recording”, and that’s it!
Delegate Process and Recurring Tasks with Workflows
4
Use ‘Workflows’ to define complex, repetitive processes.
Use ‘Routine’ to delegate recurring, regular tasks.
Upskill Your Assistant with Managed Training
5
Use our in-app training module to enroll your assistant in training courses managed by Top Virtual Assistant’s in-house Training & Development team.
Unlimited Cloud Storage for Your Content
6
Top Virtual Assistant‘s Workspace app includes unlimited cloud storage, Wink videos, and training materials. For clients on full-time plans. 10 GB storage for clients on part-time plans.
Battle-tested Service You Can Count On
Top Virtual Assistant is consistently ranked as one of the best talent-as-a-service providers on all leading B2B review sites.
Google123 Reviews
★★★★☆
Capterra51 Reviews
★★★★☆
Goodfirms47 Reviews
★★★★★
Clutch21 Reviews
★★★★★
Getting Started is Easy
Sign up today. Start working with your assistant in less than a week.
Add requirements
& sign up today
Submit some basic details about your ideal assistant, and sign up today by paying a small deposit ($200).
Connect with your CSM & onboarding team
Your CSM and Top Virtual Assistant onboarding team connects with you to confirm the start date and/or clarify details.
Meet your Top Virtual Assistant Assistant next week
We match you with the perfect Top Virtual Assistant – ready to learn and accomplish from Day 1.
FREQUENTLY ASKED QUESTIONS (FAQs)
Top Virtual Assistant completes every piece of work for its clients through trained human Assistants. However, Top Virtual Assistant leverages sophisticated artificial intelligence (AI) to improve work quality. Our strategic use of AI is one of the reasons why we can offer our high-quality services at a competitive price point.
Yes. Top Virtual Assistant can sign a non-disclosure agreement that covers both your relationship with Top Virtual Assistant and Top Virtual Assistant/your relationship with any hired assistants. However, we cannot sign anything that contains a noncompete clause. Please ask your Success Manager about this.
Please note, in signing a custom NDA with the VA only, this action will diminish our team's ability to oversee your account from a quality & supervision perspective.
Your Top Virtual Assistant will easily work alongside you, even if they're in another time zone. They can be there during your business hours, regardless of the time difference!
You can access Top Virtual Assistant anywhere in the world! Please note that Top Virtual Assistant can only communicate with you and external parties in English (except for bilingual Assistants). Reach out to our sales team if you require an Assistant who can speak other languages.
You can give as much work as you need to be done within the agreed-upon hours for the day. However, how fast your Assistant completes the tasks depends on several factors. These include the type of work, the complexity of the tasks, and how much other work your Assistant is doing for you.
Yes, Top Virtual Assistant is fully HIPAA compliant. We prioritize the security and privacy of our users' data, ensuring that all interactions and information exchanged within the platform adhere to HIPAA regulations. You can trust Top Virtual Assistant to handle sensitive medical information securely and responsibly.
Top Virtual Assistants are based worldwide – they are typically college-educated, fluent English speakers who have undergone a rigorous vetting process and an in-depth training and testing program. All Assistants are supervised by talented Managers and have a team they can rely on for help. Our Assistants are compensated at higher-than-market salaries and incentivized by your happiness!
Top Virtual Assistant SDRs can call prospects, cold leads, vendors, contractors, and the like. You get access to talent trained in speaking to customers, plus oversight for call quality.
Your Top Virtual Assistant can make or receive as many calls as possible within the agreed-upon hours. If you anticipate that you’ll need to make many calls, upgrading to several Assistants might be worth considering.
Of course, you can hop on a call and speak directly with your Top Virtual Assistant. In addition, Top Virtual Assistant allows you to call a dedicated phone number, voice your request, and hang up. Then, the audio of your call gets transcribed by our artificial intelligence technology and sent to your Assistant via the Wing app.
About Us
The top 0.5% of global virtual assistants are meticulously vetted, intensively trained, and fully managed to elevate your operations beyond industry standards.
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